Robin Review.
We use it to book rooms for general meetings with clients or our colleagues.
Starting at $419 per month
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What is Robin?
Robin helps companies simplify workplace management with software for desk and room booking, in-office scheduling, visitor management and analytics to support decision making.
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Pricing
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://robinpowered.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $419 per month
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Robin?
Robin is a workplace management platform that streamlines workplace processes for enhanced in-office productivity. With desk and room booking software, alongside intelligent workplace automation and analytics, the platform empowers employees to reserve anything they need at the office. Since 2014, thousands of global organizations have trusted Robin for sustainable and scalable workplace optimization.
Desk and Room Booking: Desk and room booking, in-office scheduling, wayfinding, analytics, and 24/7 email and chat support. Includes 25 user licenses. Additional licenses available for purchase.
[Optional Add-Ons]
Visitor Management: Offers solutions for both guests and employees. Includes documents and pre-registration, host notifications, badge printing, visitor logs and a native iPad app.
Advanced Analytics: Tailor workplace insights with custom dashboards and reports, an Analytics API and unlimited data exports.
Priority Support: Direct access to expert help, including phone support, quicker response times and support queue priority.
Advanced Authentication and Security Integrations: Simplifies onboarding, adoption and maintenance with SAML SSO and Active Directory syncing, custom roles and permissions, and support for Microsoft Intune.
Robin Features
- Supported: Desk Booking
- Supported: Room Booking
- Supported: Visitor Management
- Supported: Workplace Analytics
- Supported: In-office Scheduling
Robin Screenshots
Robin Video
How Robin helps companies enable people to do their best work by giving everyone the ability to understand, use, and advance their workplace.
Robin Integrations
Robin Competitors
Robin Technical Details
| Deployment Types | On-premise, Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Windows, Mac |
| Mobile Application | Apple iOS, Android |
| Supported Languages | English, Spanish, German, French, French Canadian |
Frequently Asked Questions
Robin helps companies simplify workplace management with software for desk and room booking, in-office scheduling, visitor management and analytics to support decision making.
Robin starts at $419.
Reviewers rate Support Rating highest, with a score of 10.
The most common users of Robin are from Mid-sized Companies (51-1,000 employees).
Comparisons
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Reviews and Ratings
(37)Attribute Ratings
Reviews
(1-13 of 13)Companies can't remove reviews or game the system. Here's why
January 25, 2024
Employee Review of Robin - Easy and Time-saving!
Our organization uses Robin mostly for meeting room bookings - it secures that we will have the meeting rooms we need at the times we need them; even if last minute. It's great that we can schedule these far ahead so we can be sure we'll have the rooms we need without scramble, but even if last minute I love being able to see what rooms are available at a glance with the map feature.
- Integration for booking (with office technology, schedule, sharing, and email)
- User-friendly
- Effective design
- Organization (booking specific rooms/desks for specific windows of time)
- The time option being more apparent/prompting to select ASAP when entering site - sometimes I accidentally am looking at desks/meeting rooms for the wrong time/time period because of this and waste time
- Option to block calendar or not (or make this feature more obvious)
- Book on behalf of a team more easily, or hand off to someone (book on behalf)
July 19, 2022
Robin is Fantastic
I use Robin to book rooms for important meetings with clients as well as team members.
- Robin shows the floor(s) layout at my building very clearly.
- Robin shows which areas are booked up and which are available in a very easy to see fashion.
- Robin makes reserving spaces easy as can be.
- I have yet to see an area where Robin needs improvement. I think any large company, especially those with multiple floors, should use this software.
July 18, 2022
Easy to use, good to look at conference room display
Robin is used in our organization for keeping track of current conference room use as well as present an aesthetically pleasing display. When people wanted to use conference rooms and the rooms were in use, it allows them to see in the room who is using the room and what other rooms are available.
- Interfaces with Office365
- Aesthetically pleasing look
- Easily customizable
- A little more customization options as far as font sizes, colors.
November 30, 2020
Go-to companion for everything related to the office
Robin is used as a Meeting Room management system throughout our company. The solution is integrated with various meeting rooms throughout our office and is also used as the login system outside the rooms themselves. Consequently, Robin has streamlined the office management for employee and acts as a first port of call for all things office admin related.
- Very intuitive UI which is easy to pick up as a new user
- Well integrated with company people database making invites easy
- Additional features like analytics are always interesting to check
- Due to our organisations size can sometimes be a little slow to load
- Search could be more semantic i.e. room for 3 at 12PM loads such a room instead of just the room name
- Lacking integrations with video conferencing
November 24, 2020
Robin - Easy, efficient!
My team and I use the flexible workspace often in our office and by using Robin we are able to book a room in a minute or less. I also love that it syncs to my Google calendar and I can add team members through the Robin platform. Quick and efficient!
- Quick
- Calendar Sync
- Add team members
November 23, 2020
Ease of Use, Efficiency, and Reliability!
We use Robin in our shared coworking space for Room bookings. The entire organization uses it to efficiently reserve physical spaces in our shared office, about 13 different companies.
- Ease-of-use. So simple and fast to book.
- Reliable integration with physical space. Never have had any errors with Robin, not even once.
- Collaboration. Ability to operate independently but also effectively track all other users.
- I have no suggestions for improvements on Robin at the moment, it works exactly the way it needs to for our organization.
August 20, 2020
Excellent Customer Service, New Features
We use Robin primarily for conference room booking management at all of our leased office locations. It is used by employees across the entire organization in all departments. Recently we started using the desk booking and space planning modules to help us get away from using a spreadsheet to track seating assignments. We also used the distance planning feature of the space planning module to help us configure our floor plans for our post-COVID return to the office.
- Customer Support - I have personally had great experiences with the sales and implementation folks.
- Research - I have personally been asked to attend a user focus group to help improve their product.
- Compatibility- The product can integrate with almost anything you can imagine, but mainly it is easy to connect with Calendaring platforms and occupancy sensor technology.
- Refinement of new features - space planning module is fairly basic compared to competitors
- UX/GUI - the interface is clean and simple, but a richer experience is needed in the area of space planning /wayfinding
March 13, 2020
Great for Google shops with limited conference rooms.
We, in IT, used Robin for room management in multiple of our offices. Users used iPads to check-in and out of meetings. This freed up rooms that were not in use as there is only a limited amount of conference rooms.
- Check-In/Out via multiple ways. Room tablet, Slack, Robin App.
- Google Calendar integration
- Drawing on floor plans to make room shapes. The default should be square and THEN change to odd angles. Instead of having SO much support for odd shapes, you can't easily adjust a square to the right size and keep straight lines.
- Price could be better.
January 18, 2020
Robin is the way to go!
We use Robin in conf rooms at our corporate facility. It works very well, letting people know when rooms are vacant or being used.
- O365 integration
- Conf room management
- For what it does, there isn’t anything that it needs to do differently
February 01, 2019
Meeting room management for perfectionists!
We searched for a platform that would make scheduling meetings easy as well as would display ongoing meetings right on the room screens and Robin has been perfect. You can schedule a meeting from the mobile app, room iPad, Outlook plugin (or just Outlook), Slack bot, or by going online to their website. So far this experiment worked well in our US office and it definitely reduced people randomly walking into someone else's meeting room thanks to iPads with the Robin app installed on them. Plus, it's a lot more convenient to search for available rooms if you need to meet right now or schedule a meeting for the future. Great solution for bigger offices with a plenty of different meeting rooms.
- Meeting scheduling via third-party apps (i.e. Slack or Outlook) and integrations
- Showing room availability for realtime scheduling on the go
- Preventing double bookings of rooms
- Constant software and platform updates
- Sometimes the Robin app on iPad loses Wi-Fi connectivity for a few seconds (Wi-Fi is 100% working) but reconnects itself - no big deal
- Sometimes Robin Slack bot won't respond back to "what's available" but 99% it works ok
- The earlier version of iPad app drained batter too quickly (it didn't save brightness setting) which was fixed and now works well
Robin is being used for room bookings as well as wayfinding in our organization. The major business problem it has resolved is the ability to find available conference rooms on the fly as well as their locations and booking with one click. Prior to using Robin, our users spent a lot of time walking around looking for rooms and collaboration spaces.
- Booking is very simple. The ability to book upcoming and on the fly meetings is valuable to our business.
- Easy to use interface from desktop and mobile with a very low learning curve.
- Lots of usage data for us admins to use for space planning and usage.
- The Robin Maps application can use some help from a visual perspective. Would be nice to have a three-dimensional map option. The product is still young so has some places for growth.
- Calendaring is still not up to par with G-Suite and/or Outlook. I would like to see more emphasis placed on becoming the sole calendaring tool for users.
Our entire organization uses Robin as our meeting room scheduling app. We have a Kindle Fire HD8 tablet running Robin outside of each meeting room, and Robin accesses our GSuite calendar. Robin is not only easy to setup, but also extremely customizable, which has been nice...we tend to want to bring a bit of ourselves to the office and as such use a different scene from Office Space as a background for each meeting room tablet.
- The integration to GSuite calendars is fantastic. Very simple and straightforward.
- The ability to customize the interface a very nice feature to have in Robin, as it offers you to allow the UI to reflect the vibe/brand of your company, and not force its own brand on you.
- The configuration UI and corresponding terminology can be a bit confusing in the beginning (having separate spaces and devices seems odd since we use them in a 1:1 manner). Maybe some clearer quick start guides would be useful.
- Many people do not use the "Check in" function. Therefore their meeting shows up in the stats as one which was scheduled but never held. Maybe having an option to remove the check-in button/function would be good.
January 25, 2019
Simple. But Functional
Robin helps us coordinate meeting room availability which is essential for a variety of reasons. Prior to having a solution like Robin, we would double book rooms and have individuals arguing over who needs it more. With Robin, people were able to see which rooms were or weren't available and reserve them accordingly.
- Schedule Meeting Rooms
- Eliminate Overbooking
- See Availability
- Siloed Value
- Impacts some teams more than others
- Priority Booking / Override